Client Example / Friday payroll
Client example · A Vancouver-area general contractor

Friday's pile, already sorted.

Was — chasing
2–3 hrs
Now — reviewing
30 min
Payroll review, the contractor's own estimate.·One workflow.·Sample data shown.
01The Friday pile
TIMESHEET
M. Crew
TIMESHEETjob?
A. Crew
TIMESHEET
J. Worker
receipt??
Scattered sheets, missing receipts, re-typed by hand.
02One form at the truck
Daily sign-in
Job1420 Sample Ave
Hours8.0 · Framing
Receiptattached ✓
SignJ. Worker
Hours, job, signature, receipt — captured once.
PHOTO HOURS JOB · SIGN
filed into the packet
03Friday packet is ready
Friday review packetweek of Jun 8
J. Worker8.0 PDF Ready
A. Crew6.5 PDF Ready
M. Crew8.0 PDF Ready
D. Crew7.5 PDF! Receipt
3 of 4 complete · 1 receipt pending Ready for owner review
Owner still signs offPrepared and filed — not approved, sent, or paid.
One clean packet — signed sheets, receipts, hours, and the one gap flagged.
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Owner still signs off

The system prepares and files the packet. A person reviews and decides — nothing is sent, paid, or approved on its own.

Review, don't chase.

No new app for the crew, no platform to migrate to — the same daily sign-in, rebuilt to do the filing the office used to do by hand.

01 — Captured once

The crew fills it once

Job pulled from the existing project list, hours entered, signed, receipt snapped — from the truck, before they leave the site.

02 — Filed automatically

Compiled into one packet

Each submission files itself into the Friday review packet — signed PDF, receipt, and payroll row landing on the right worker and job.

03 — Prepared, not approved

A person still signs off

The packet arrives sorted, with any gaps flagged. The owner reviews and decides — starting from one clean packet instead of a pile.

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